Personnel administration

Personnel services for the company

This is one of the key areas of any company's operations. Efficiently maintained employee records and personnel files, as well as skillful management of vacations and absences affect not only the optimal operation of the company, but also the building of a competitive advantage, as well as staff satisfaction.

With the development of the market company and constantly changing laws and regulations make it a challenge for entrepreneurs and internal HR departments to maintain high efficiency in personnel administration.

HR services for companies

Aider Polska's team of experts, who have gained experience in HR and payroll services working with major clients, often with international reach, will take care of your HR administration by guaranteeing modern services at the highest level.

We can also keep your employee records for you in electronic form, which from January 2019 is allowed (if you so choose) according to the law.Keeping employee personnel files digitally applies both to your current employees and after termination of employment.

Scope of service:

- We provide comprehensive maintenance and archiving of personnel files in accordance with applicable labor laws. We take care of the completeness of the documentation and its compliance with formal requirements and RODO, minimizing the risk of errors during inspections.
- We support processes related to planning, recording and accounting for employee vacations. We monitor limits and ongoing use of days off, ensuring transparency and compliance.
- We control the term of contracts and the limits of their renewals, giving advance notice of upcoming end dates. This allows the employer to make personnel decisions in an orderly and compliant manner.
- We prepare all documents related to employment - from contracts and annexes to certificates of employment and salary. We take care of the formal correctness and timeliness of the submitted documentation.
- We enter and continuously update employee data in the personnel and payroll system, ensuring its consistency with the source documentation. We guarantee the security of the data and the correctness of the information used in the settlements.
- We monitor the expiration dates of occupational health examinations and mandatory occupational health and safety training. We inform about the necessity of their renewal, supporting the employer in maintaining employment continuity and compliance with regulations.

HR and payroll systems

In response to your needs, we offer to enter and update all the most important data, concerning your employees, into a dedicated HR and payroll system. This includes both personal data, employment history and all records of vacations, sickness absences, training or possible accidents at work.

Our HR and payroll tools also include:

A system of automatic notifications about expiring dates of contracts, medical examinations and health and safety training,
A system for monitoring deficiencies in personnel records....

Protection of personal data

Taking care of the protection of personal data of our employees, we use proven procedures and modern system solutions, providing adequate security against their loss or unwanted disclosure to unauthorized persons.

The data is stored "in the cloud" which further guarantees that it will not be lost due to errors or failures that you cannot foresee.